8 Fun & Easy Holiday Event Ideas

Here in Philadelphia, the fall weather is finally settling in with cooler temperatures, changing leaves, and Eagles football. What may not come to mind immediately is that it also is the perfect season to plan your holiday events in advance.

Depending on the complexity of your event, it may take weeks to several months to coordinate with sponsors, create marketing collateral, and to secure permission from venues outside of your martial arts school or fitness facility.

Holiday and winter events are great for bringing your local community together and as an easy go-to for padding your bottom line. We’ve created a list of both classic and novel ideas to help you start thinking about what you can plan in the coming months. Have fun with it!

1) Make Your Own Ugly Sweater Fundraiser, Party, & Contest

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Have contestants enter a make-your-own ugly sweater contest for a charitable cause in your community. Set ticket prices to raise money for your non-profit or charity. Make sure that you put aside funds for a fun prize. Have snacks and drinks available and space for people to socialize.

2) Winter Chili Cook-off & Festival

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Cold temperatures bring out cravings for comfort food. While National Chili Day is on February 23, give chili another day of recognition for being one of the most popular winter dishes.

Decide how many cookoff entries you’ll allow for the day. Have attendees pay an entrance fee and encourage them to vote on their favorite chilis. Include hot beverages like cocoa, cider, coffee, and tea for purchase. Tally your votes and declare your winner with a prize. A chili cook-off is an event your community will enjoy year after year.

3) Dress Your Dog Up Like a Reindeer Contest & Party

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The marketability of dogs is undeniable. If you need a reminder, check the internet. Pet lovers and owners get the chance to unite in this pet-friendly event. Create a fundraiser to support your local animal welfare organizations and shelters with a holiday celebration that includes pets. Attendees can either dress up their dogs for fun or enter the contest with volunteer judges to select the winner.

4) Gingerbread House Contest & Craft Fair

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A holiday crafts festival is great for a whole family activity—plus, gingerbread houses are a classic tradition. Depending on your available space, it’s an event that you can plan to have in-house or at a local community center.

Ask local artists to participate as judges and vendors. Charge an entry fee per person or per family to cover the cost of supplies. Better yet, partner with a community sponsor—like an art store or local grocer—for the items that you need.

5) New Year’s Eve or Day Party

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Celebrate the New Year with a themed party for families or adults only. Using a theme with decorations—or a featured activity—will help your event stand out among other community events happening at the same time. If you’re aiming to cater to the 21+ crowd, collaborate with a bar that has event space and sell tickets for a New Year’s Eve party.

Make sure you have projection screens that will show the New Year’s countdown live from NYC or show one of your own. If you want something more family-friendly, plan your event for the morning or afternoon of January 1st with games, snacks, drinks, and music.

6) Valentine’s Day Prom for Adults

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If you have an adult martial arts class or have group fitness classes, a Valentine’s Day-themed prom night for adults is the perfect cheesy throwback. It can also result in a great turnout for any charitable cause. Pick a dress code (themed or standard formal dress), a DJ, and a venue space with drinks.

7) Breakfast with Santa

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Get kids excited for Christmas with a Santa breakfast, and use Member Solution’s online registration to have parents reserve seats for their families. Serve holiday-inspired pancakes, fruit, veggies, bacon, eggs, and other breakfast favorites.

8) Holiday Fun Runs

A staple classic! Have runners dress like Santa, reindeer, Christmas trees, and other silly costumes. It’s a great family-friendly event for all ages.

11 Martial Arts Marketing Tips for Community Events

Looking for a great way to market your martial arts school to a new audience? Break free of your marketing routine by setting up booths at local community events. Festivals, fairs, picnics, and other celebrations are opportunities to share the values you teach on the mat with people who’ve never heard of your services. Sitting in your martial arts school, hoping new members will walk in is a recipe for disappointment. Instead, explore these 11 tips to market your business and attract new members at community events in your area.

11 Tips for Success at Community Events
1. Create an Event Calendar

Create a calendar that includes every community event in your area. Research events to secure invitations or reserve booths at each of them. Don’t be afraid to try new events. When you share what you love about martial arts with a new audience, who knows who you might inspire.

2. Network with the Host

Anytime I’m a guest at an event, I aim to delight my host and be invited back next year. To do this, I make sure my message fits the goals of the event. I promote literacy and reading when at a library sponsored event. I promote health and wellness when manning a booth at a health fair. Before you leave, ask the host if they received any feedback on your booth. If that feedback is positive, ask to come back next year.

3. Dress Appropriately for the Event

Plan to dress similarly to the other vendors and attendees at the event. If you’re attending a business expo, a dry cleaned pair of slacks and a dress shirt might be perfect. If you have a booth at a local summer festival, appearing in uniform might help attract attention. If you’re not sure, ask the event host how most people dressed last year.

4. Bring a Team

Having the right team at community events can help make attendees feel more comfortable visiting your booth. Try to include team members that your audience can identify with. If you are attending a festival aimed at children, consider having a junior team of 3-6 do a 1-minute demo once an hour to draw families and kids to your booth.

5. Stand & Be Seen

Booths are not for sitting! As often as possible, you should be out in front of your booth ready to engage those who walk by. Bring comfortable shoes and prepare for long days by assigning shifts to team members to make the most of your investment.

6. Teach at Your Booth

What do you really want to be known for in your community? The guy who can split a watermelon with a Kitana? Not me! I want everyone to know I’m the best teacher in town.

I find every opportunity to teach the same techniques, skills, and values we practice on the mat. Sometimes we teach how to kick or punch. Other times, when interacting with kids, we demonstrate the importance of making eye contact when speaking with an adult or how to scan their environment when in a place for the first time.

7. Bring Fun Martial Arts Gear

I always bring bag gloves and a water-filled punching bag to community events. If things get slow at my booth, I recruit a passersby to put on the gloves and give the bag a piece of their mind. I’ve met very few people in my life that don’t smile after hitting a bag.

Similarly, blocker bats are great for little ones. I let them hit me first and only reverse roles with parental approval and careful observation of the child’s demeanor. Take care not to make a timid child uncomfortable. If done properly, the experience opens the child’s eyes to a new experience and gets them excited about martial arts classes.

8. Draw a Prize Winner

Pick a prize everyone likes and can use. (I use VISA gift cards.) A $50 gift card or prize is a small investment to ensure that you get maximum participation.

In addition to the first prize, choose winners who will receive free services from your martial arts school, which as: free week or free month programs, self-defense class for an entire office, or martial arts birthday party.

Be sure to follow up with prize winners right away if you won’t be handing out prizes at your booth during the event.

9. Bring Memorable Giveaways

Flyers, business cards, and other marketing materials are required, but these don’t often leave a lasting impression. With your other promotional giveaways, aim to create a moment or experience that people will remember.

What do I mean? When I attend a women’s empowerment summit, everyone visits my booth is invited to learn a beginner escape. While they perform the escape, my staff takes a picture with a Polaroid instant camera (I found this camera on Amazon). The photo is placed in a cardboard picture frame with my logo and contact info printed on it. Our visitor now has a keepsake to show others or hang on a bulletin board. These photos have a way longer shelf life than our flyers and they only cost about $1 each with film and frame.

10. Be Who You Say You Are

Earlier, I encouraged you to try new events to find new potential members for your martial arts school. This recommendation comes with one condition: you should attend events that are a good fit for the services you offer, the values you hold, and the culture of your school.

While you shouldn’t be afraid to break the mold, you have to stay true to yourself. Make sure your values align with those of the community events you plan to attend. For instance, if your main priority is maintaining a healthy lifestyle, then health and fitness events are perfect for you. If, on the other hand, you focus on teaching life skills to children and young adults, family-oriented events may be best for you.

11. The Fortune is in the Follow Up

If you invest in promoting your martial arts school at community events, you should have a plan that provides return on your investment. Before you step foot in your booth, decide who will make follow-up calls, write phone scripts, and prepare emails to send. To ensure you follow this process, try setting up an automated lead follow-up process in your martial arts software.

What’s helped you market your martial arts school successfully at community events? Which community events work best for your business? Share your experience in the comments below.

Rick Ellis has 25+ years of experience in martial arts school ownership and consulting. His passion is helping school owners grow and increase retention through targeted staff training and systems integration.

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Boost Your Event Revenue with 5 Online Registration Tricks

We’re excited to say that we just launched the new Event Manager Dashboard! For anyone who is unfamiliar with Event Manager, it is a simple, powerful online event registration tool that is well loved by summer camp organizers, martial arts school owners, and more. Among the praise we’ve received about Event Manager, we heard many voices in our strong client community asking for a more modern approach to their favorite event registration software.

Hence the Event Manager Dashboard was born.

We’re fortunate to be a part of a community who values growth and communication. The Event Manager Dashboard release is our way of responding to the data-driven advancements in online registration; but more importantly, being the best we can for our clients.

So what can an event organizer, camp director, or martial arts school owner do with Event Manager—and the new Dashboard—to get more event revenue?

1) Email past participants about upcoming events.

Maximize your output by using resources you already have to build the relationships you want. Email is a simple, direct way use the information stored in Event Manager to connect past participants with upcoming events. Keeping in contact creates brand awareness and loyalty among your target audience. Don’t feel pressured to design fancy emails; writing text in line with your brand voice is effective and personal. Include events that are both similar and different to what they’ve done before. Offer a mix of consistency and variety to increase the likelihood of continued participation.

2) Use the click-through event revenue reports and review event performance quickly with interactive graphs.

Revenue isn’t just great to have; it’s another data point to measure the popularity of what you offer scaled to the size of your events. If you have a non-profit business or camp, your budget is influenced by how much you raise through fundraising, and fundraising affects how you allocate your resources throughout the year. For for-profit businesses, revenue is likely your primary metric for success. In either case, revenue results can determine whether you continue, discontinue, or change an event.

In Event Manager, choose a period within the date dropdown to see quickly what key metrics look like over time. The Registrations by Form pie chart is a great way to review the past year to identify your most successful events.

3) Replicate forms from popular events.

Make event planning easy by re-introducing successful events. It’s a great way to cultivate brand loyalty in your participants. Don’t put unnecessary pressure on yourself to create something new every time; if you’ve built a following for an event, keep it going.

To take the next step, make great events even better. Adjust events based on feedback from loyal participants. You can also use feedback to bring on new events that are targeted to your audience’s preferences. Find your participants’ favorite events in Event Manager’s Recent Forms list, or make a new form.

4) Create simple event registration forms. Use follow-up emails to include additional information.

Best practice for event registration is to keep forms simple so you don’t overwhelm registrants, causing them to abandon the form. Don’t overuse dropdowns. Limit options using dependent fields. Complex forms lead to fewer decisions and a lower completion rate.

Think about designing your form based on the essential information that you and your registrants need to know. If you have a form that works, replicate the format in Event Manager for all your events. Follow up through email to provide or request additional information based on what they selected.

5) Use Dashboard as a continuous part of event planning.

Remember, data is good for you. Keep an eye on metrics in Dashboard to know what you’ve been doing well and what to adjust for your next event. Use what you learn to improve your overall event-planning strategy.

Not already a user and want to see more? Take a tour with us!

Webinar: 10 Add-Ons to Increase Event Revenue

If you’re only offering registrants the ability to sign up for your event, you’re selling yourself, quite literally, short. Why? Registrants actually want options to make additional purchases made available through your events. Discover how to incorporate 10 event add-ons from Sarah McGeehan, our Client Success Expert, in this must-see webinar.

About Sarah McGeehan: Having held almost every position at Member Solutions, she knows the entire client experience inside-out. Sarah is a true jack-of-all-trades who is highly knowledgeable about connecting businesses with their ideal solution.

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14 Fall Event Ideas for September & October

Need event ideas for your martial arts school, gym, community group, or another organization? With autumn approaching, you’ll have lots of opportunities to plan around seasonal delights. Keep registration simple with online event registration software like Event Manager.

Back to School/Autumn Pancake Breakfast

Celebrate the turn of the season with a themed breakfast! Use it to commemorate the start of school or the beginning of autumn. Pick your favorite breakfast place in town, or make it special with an apple pancake or pumpkin pancake recipe that you can share with your attendees later. Martial arts schools or gyms: use this fall breakfast as a way to engage prospects.

Costume Contest

Dress up at your office, school, team, exercise class, or classroom Halloween party. If you’re a coach or martial arts instructor, have fun with your students by creating a contest that is sport specific. Create a giveaway prize with a Halloween trick or treat bag with items that your group will enjoy.

Pumpkin Carving Party with Contest & Prizes

Get in this family-friendly activity by using a twist: pick categories for your pumpkin contest, like the funniest, most creative, and most unexpected. Winner gets a gift card to Amazon or a favorite local restaurant. Make sure you take lots of photos to post to Facebook and Instagram to engage your online community.

Fall Bike Tours

Get a group together for a fun time on two wheels as the weather begins to cool. Explore the earthy, changing colors of the trees for a weekend camping trip or day trip. If you want to accommodate all levels of cyclists, try enjoying a rail trail.

Astronomy Night

Make this an educational after-school event for a student science club, field trip, or as a way to build community in your young athletes. Visit an observatory, planetarium, or go outside with chairs, blankets, and a campfire.

National School Success Month

Host a seminar series for students and/or parents on good academic habits. This is a great opportunity for coaches and martial arts school owners to talk about how students can use the discipline that they learn in their sport to excel in the classroom. Offer study time, tutoring, or a way to connect students with peer study groups.

Museum Field Trip

Local or big city museums, in addition to their usual exhibits, usually have seasonal or special exhibits. While art museums are popular, science museums are great for kids who want a more tactile, interactive experience.

National Cheese Pizza Day (Sept. 5th)

Not that there needs to be an excuse for pizza, but we’ll take one when we have it. Host a pizza lunch or dinner at your school, office, or local community organization.

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Get everyone outside with an adult office league or a team at your gym. Being outside is not only fun, but it significantly impacts the way you decompress.

Themed Paint Nights

Create a fall or Halloween-themed paint night for kids, adults, or both. Make it fun for kids with fingerpainting or adult-friendly with drinks.

Bonfires/Seasonal Cookout

Have your group submit their favorite seasonal recipes anonymously and have everyone pick their top five favorite. Majority says what will go on the fire.

National Grandparents Day (Sept. 8)

Celebrate the special roles and relationships of grandparents with a dinner, craft night, or a sport specific demonstration from their grandchildren athletes. Have kids make cards or fundraise for gift cards.

Farm Visit: Pumpkin patch, hot cider, hay rides

Cliché but a classic. And hot cider always tastes better in season.

Haunted House Visit

Get spooky with a haunted house or trail. Expert tip: make group t-shirts so you can keep track of your group.

Author: Jennifer Miller, Member Solutions Marketing Specialist

How to Run a Successful Anti-Bullying Event in Your Martial Arts School

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October is National Bullying Prevention Month, an event founded by PACER (the Parent Advocacy Coalition for Educational Rights) in 2006. With awareness of bullying at an all-time high this time of year, it’s an excellent opportunity for Martial Arts schools to contribute to their communities by hosting free anti-bullying classes.

I founded Martial Artists Against Bullying (MAAB) because I believe that no other industry is in a better position to do something about bullying than the Martial Arts industry. Since we launched the program, several of our members have successfully conducted the “Done with Bullying” program at their schools, with hundreds more pledging to do so within the next year.

I believe that National Bullying Prevention Month offers a special opportunity for us to raise awareness and education about anti-bullying techniques. So we’ve created a blueprint to help Martial Arts school owners plan, promote and conduct the “Done with Bullying” program this October. This step-by-step guide is intended to help Martial Arts school owners get maximum exposure and participation in their communities to take a stand against bullying.

The blueprint is laid out as a nine-week plan for your school with a to-do list of suggested tasks and resources for each week. We recommend conducting the “Done with Bullying” program in four sections (one each week) in October.

I hope you can use this blueprint to make your “Done with Bullying” program a success. If every child had the opportunity to learn about bullying prevention, imagine what a difference it would make.

Together we can change the world, one lesson at a time. To get involved with Martial Artists Against Bullying, sign up for free here.

Click here to download the Blueprint.

About the author: A life-long Martial Arts professional and anti-bullying advocate, Dave Kovar has been teaching anti-bullying strategies to his students for over 35 years. His prior program, “School Safe/Street Safe”, from which “Done with Bullying” is based, has been taught in over 1,000 Martial Arts schools around the world.

Fitness Boot Camp – Brick & Mortar vs. Dirt & Grass

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Let’s have a look at two completely different scenarios.

Scenario one:

You have been running a boot camp outside for the summer and have built up a fantastic group of regulars. However, now that the colder weather is here, not many clients are participating. The indoor boot camp is looking more and more promising. But is it really the way to go?

Scenario two:

You have an indoor boot camp with a room of raving fans that love your energy and everything seems great…until the first of each month when you write that huge check to the landlord. Monthly rent and sunny weather makes the outdoor boot camp look more promising. But again, is it really?

The explosion of boot camps has created a debate among participants and instructors as to which is best: the indoor or outdoor. Both have strong arguments that we will explore to help you make this decision. Remember, there is no right or wrong choice here: only what is best for your fitness business and the target demographic you want.

This is, and always should be, why you make your decision. We will look at 4 key factors that your fitness business will need to consider when making this important decision.

Fitness Boot Camp Factor 1: Cost to Operate

The first thought here is that an outdoor boot camp should win hands down. However, that is not always the case.You will need to do some research here before you make this decision for your fitness business. Many cities and regions require permits to use park or field spaces for commercial purposes. These fees can be high in some areas. Where I live, it is $20 per class. If you are running the usual 4-6 classes a day, then that is $90.00-$120.00 per day fee.

A 1,000 sq. /ft. space is typically $2,500-$3,500 per month. That comes out to $85-$115 per day. You would also need power and utilities for the indoor space, but the outdoor space requires a van or truck for transport. The huge savings may not be there. Another factor is that outdoor fitness boot camps require additional insurance coverage in most states and provinces, so please check this out before you start.

Overall winner: If no park fees are required, outdoor boot camps will win; otherwise it is a tie.

Fitness Boot Camp Factor 2: Climate

This is one that indoor fitness enthusiasts will champion because of not wanting to work out in the snow and excessive heat. However, I know some people that have successful boot camps in harshly cold and hot climates. The catch is that these classes are specialized. This gives them a unique demographic that is not weather dependent. If you are running an indoor space, you need temperature and air quality control. Climate control can add to the cost of the space per month, but it will keep the gym smelling better and the temperature where it is comfortable for the masses.

Overall winner: Since the masses are what most of us market to, indoor wins.

Fitness Boot Camp Factor 3: Atmosphere

Outdoor camps always have nature on its side. This could be beaches, mountains, beautiful parks, or wooded forests. All have the fresh air and natural stimulus that people love. Indoors has music and multiple tailored or branded surroundings. You can logo walls, keep it a brick or garage feeling, or soften it for a specific demographic. While indoors, you can have access to facilities like bathrooms and showers. Easy access to these staple facilities gives you a powerful argument for the indoors.

Outdoors will build a better connection to getting your people active outside of the boot camps, and this may build long-term success for your campers that some forget to take into consideration.

Overall winner: I am going to call this a tie as I think that both offer many pros and too few cons to make it a deciding factor.

Fitness Boot Camp Factor 4: Equipment

This is also a deceptive one. At first glance, most people will say that the indoor boot camp will have greater access to equipment. This may be true, but I have never seen this as a limiting factor for the fitness boot camp operator. After talking with hundreds of operators and campers, it appears that almost all indoor and outdoor providers use the same tools; BOSUs, TRX straps, med balls, ladders, ropes and various other dynamic exercise pieces that are easy to set up and portable.

Rarely do I see or hear of fitness boot camps using free weights, benches and machines, so I do not see this as a huge advantage for the indoor people. However, access to other amenities such as toilets, change rooms, and showers is a huge plus. Also, the indoor camps can easily upsell additional products that they keep ready, such as bands, nutritional products, or training gear.

Overall Winner: Just for the access to amenities, the victory is the indoor camp.

After everything is tallied up, the indoor fitness boot camps win in two key categories: climate and equipment, both of which will allow the fitness business to have a much wider target demographic. I really like that part. With a tie going to atmosphere, it leaves the outdoor fitness boot camp with the big win of cost to operate.

Before the outdoor people all run off to sign a new lease, there is one more factor that I need to mention. Do not ever sign a lease on a space if you have not built up that much-needed group of campers. Before you move your fitness business to the great indoors, test things outdoors. Then find a nice cheap space close to where you have been doing your outdoor camps.

The bottom line is that outdoors is where you should start and then move to a nice indoor space once you have established a great following.

David Chang’s Answer: What Steps Should I Take to Add Extended Child Care to My Summer Camp?

Client question: We run a Summer camp that’s held from 8 am to 3 pm. We’re considering offering extended care from 3 pm to 6 pm. What issues do I need to consider when setting up this option?

Offering extended care for your Summer campers is an excellent idea. Not only can it provide an additional stream of revenue, more importantly, it can make the difference between whether or not a parent signs up for your camp!

For many working parents, picking their child up at 3 pm is not an option. You need to be capable of watching their child until the parent gets off work, or they will find another camp that can.

Here are four steps to get started …


Step 1

Check with your legal counsel to determine whether or not there are specific requirements in your state with regards to caring for children. Depending on your state, licensing may be required.

Step 2

Make sure that any staff members you hire to watch the children are properly screened. I recommend running a background check on every employee in your organization, but this is particularly important for any employee who will be caring for children.

Step 3

Protect yourself by training your staff on how they should care for children. Have clear-cut policies on safety standards and disciplinary procedures. For example, you want your staff to know exactly where the children may not go. You need them to be clear on what to do if a child is misbehaving. Your staff should not be allowed to go into a restroom alone with any child.

Shield yourself from potential lawsuits by ensuring that everybody under your employ understands and follows your procedures.

Step 4

Provide plenty of games and activities to keep the children entertained for three hours. Some suggestions are board games, puzzles, Lego blocks, and stories.

With a well-thought-out plan, providing extended care can be a real boon for your Summer camp.

Meet the author: Sifu David Chang and his wife Elizabeth Chang are the owners of Wushu Central Martial Arts Academy with two locations in California. Sifu Chang is a former Wushu style forms national champion and Elizabeth is the brains behind the business. They teach over 600 students and currently employ 17 instructors.

Martial Arts Summer Camps: Tips to Heat Up Student Retention and Revenue

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Our three-week martial arts summer camps usually bring in $12,000.00 to $15,000.00 each. We look forward to these events as a way to generate more revenue for our school and to engage students during a time where attendance usually thins out.

Whether you’re running your first martial arts summer camp or hoping to optimize your upcoming events, our marketing and logistical plan can help you increase income and attendance.

Martial Arts Summer Camp LogisticsScheduling & Length

We hold three to five three-week camps throughout the summer. Typically, we host camps in June, July, and August. We prefer to offer full-day camps; however, half-day camps can be more manageable if your school is not equipped to run full-day camps.

Themes

Themed camps are popular and can command a higher price. In June, we host a Ninja-themed camp. Each camper receives a ninja outfit and every activity corresponds with the theme. For July’s army-themed camp, attendees receive nerf blasters. In August, we hold a Star Wars camp. Camper get their own light sabers and we watch the movies during snack and lunch breaks.

The Price of Admission

We charge $169 per week for our camps. Beginning in February, we offer the following pre-sale discounts:

  • 17% off three-week camps
  • 13% off two-week camps
  • 10% off one-week camps

Early-bird discounts are applied per registrant; therefore, if you registered two family members for one-week camps, each would get 10% off each camp, rather than 13% off.

Food & Beverage

We provide snacks in the morning and afternoon. Campers must bring their own lunches and drinks.

Field Trips

We occasionally include field trips in our martial arts camps to keep attendees interested and involved in the programming. We take the campers to a softball field to play kickball, whiffle ball, and soccer. We also plan a pool party and provide a picnic lunch, which includes hot dogs, chips, and soda pop.

Staffing

As a school owner, I do not have the bandwidth to manage our summer camp program. Instead, I incentivize our Head Instructor to oversee these events in exchange for a substantial share of the profits. To supplement our regular staff, we offer a discounted price to any campers between the ages of 13-15 who will serve as “camp leaders.” We accept up to four leaders per camp.

Martial Arts Camp MarketingPromotional Pricing

We begin marketing early to ensure we fill our summer camps. Five months prior to the first session, we begin offering discounted pricing as follows:

  • February – March: 17% off three-week camps; 13% off two-week camps; 10% off one-week camps
  • April – May: 10% off all camps
  • June – August: full-price for all camps

Marketing Communications

We communicate about our events through a variety of channels to maximize our reach:

  • Posters and handouts in our school and local businesses
  • Mat chats during classes at our school
  • Facebook Event posts
  • Facebook Ads
  • Emails marketing campaigns
  • Text messages

Scarcity & Urgency

We impose a limit of only 30 campers per week. We advertise these limits to creates a sense of urgency. We state the current number of spots available in our mat chats, blog articles, Facebook posts, emails, and text messages. We do this consistently so that it feels to our audience like we are counting down the limited availability.

There’s Still Time!

Think there’s no time left to run a camp? Not true. Simply adjust the timing of the promotions I’ve described to apply them to your event. Start today by creating your registration form so you can start marketing your camp.

Questions?

If you have questions, please feel free to contact me. I would be happy to help. You can reach me at tristarkarate@gmail.com or 815-932-5425.

About the author: Duane Brumitt is the co-founder and owner of Duane Brumitt’s Tri-Star Martial Arts Academy in Bradley, Illinois.

Need More Event Sign-Ups? 3 Event Manager Software Tips to Increase Your Turnout

A camp. A clinic. A tournament. No matter what type of event you’re hosting, you have to get the word out and you need to get people to sign up for it. However, getting a significant amount of event sign-ups is no simple task.

Fortunately, online registration tools, like our Event Manager software solution, make it easy to do so.

Event Manager online registration software enables you to go paper-free by taking your event sign-ups and payment processing online. The software also comes loaded with management and marketing tools to promote events and accelerate registrations.

Here are three features you can use right away to maximize your turnout and get more event sign-ups:

1. Waitlist Feature

Give interested registrants the option to join a waitlist for currently-filled events, and receive notification by email when an event spot becomes available. By enabling the waitlist feature, you maximize your chances of keeping your events at capacity and maximizing your turnout.

Through Event Manager, you can specify the number of registrants that can join a waitlist. You also have the ability to designate the amount of time a waitlist registrant has to register for the open spot before it is released to the next person on the waitlist.

How to do it: Click your form name, then click the Advanced tab. Enter a seating capacity in the Maximum Form Capacity box. By doing so, you’ll activate the waitlist option. Click the Waiting List checkbox, then enter your waitlist capacity and response time limit.

2. Promo Codes

Using promo codes is a great way to drive demand and increase event registrations. Through Event Manager, you can set capacities, activation dates and expiration dates to promotional codes. Event Manager will automatically deactivate the code for you once the code’s capacity or expiration date is met. This feature is particularly useful if you run specials on Groupon, Amazon or other deal of the day sites.

How to do it: Click your form name, then click the Pricing tab. Click the Enable Promotional Code Discounts checkbox under Promo Code Discounts to activate the feature. Next enter your promo code, dollar or percentage discount, along with your start and expiration date and promo code capacity.

3. Customizable Messaging for Closed Events

You want your event promotions to be everywhere your prospective registrants are. That’s why we added the ability to create messaging for closed events. Through this feature, you can post messages on registration pages that are not yet active or have closed because the event has passed or reached its capacity. This provides yet another place to promote upcoming events and specials that will increase engagement and facilitate registrations.

How to do it: Click your form name, then click the Advanced tab. Click on the Customize button next to System Messaging. There you’ll have the option to customize the messaging that prospective registrants see when the event form has not yet been activated when the event has reached its seating capacity, and when the event registration cut-off date has passed.

Have a favorite Event Manager feature to share? Or a tip of your own to increase event registrations? Let’s talk about it below.Take Your Event Registrations & Payments Online!

Create an online registration page in minutes and take payments online that very same day. Event Manager online registration software comes with a full set of management and marketing tools to make the sign-up process easier and more efficient. Use it for camps, buddy days, birthday parties, tournaments, and more.

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