Planning Your Protocol: 15 Key Considerations for In-Person Classes at Your Martial Arts School

Whether you’re starting to resume in-person training, or your area hasn’t lifted restrictions quite yet, proper planning is essential to ensure a smooth transition from online to in-person classes.

To help ensure all bases are covered, we’ve gathered a list of physical distancing, sanitization, and class management tips from our client community for you to consider adding to your own protocol:

1. To limit group sizes within your facility, ask parents to drop their children off for class, and pick them up from classes.

2. Live stream classes, so that parents can watch their children train in class and still be involved virtually.

3. Utilize software to allow members to book their spot in class. Doing so will allow you to set class capacities and meet physical distancing requirements. See related article: Follow these Steps to Manage Class Size and Physical Distancing Protocol.

4. If members are required to wear face masks, consider having branded face masks made. The face mask could serve as a thank you gift to your members for their loyalty. The face mask also provides additional advertising for your school when worn outside the facility.

5. Upon arrival, check temperatures of each student using a touch-free infrared forehead thermometer. Make sure to inform members that this will be part of the new protocol before entering the building. Place markers on the floor to keep members 6 feet apart while temperature checks are being administered.

6. Employ contactless check-in to eliminate the hand-to-hand exchange of key tags or member cards. With an app like MemberAssist, members scan a barcode on their phones.

7. Set protocol that students should arrive ready to train in their uniforms and should arrive no more than 5 minutes ahead of the start of class to minimize the number of people in your facility.

8. When a class ends, set protocol that everyone should promptly leave to continue proper social distancing and to allow staff time to disinfect.

9. Modify the class schedule to allow 30 minutes between classes to allow for cleaning in between classes and to minimize foot traffic.

10. Set up multiple sanitizing stations throughout your facility for members to use any time.

11. Have hand sanitizing wipes and a dispensing station with a trashcan next to your doors, so that members can take a wipe and open the door with the wipe in hand instead of touching the door handle. Wipes can also be used by staff to sanitize door handles continually.

12. Establish protocol on how you’ll manage common areas like restrooms and water fountains. For example, if water fountains will not be in use, let members know that and encourage them to bring their own bottled water to class.

13. Control the flow of foot traffic in and out of your facility. If you have front and back entrances, make sure that new classes come in through the front entrance and finishing classes leave through the back entrance.

14. If you don’t have a front and back entrance, apply masking tape or directional decal signs on the floor to help direct traffic.

15. Space out mat training areas. Tape off 6 x 6 ft squares to help students stay within their areas and ensure students don’t step over their squares.

Last but not least …

Contact your local Sheriff’s Office to make sure all bases are covered. Know all the dos and don’ts prior to reopening, so that it’s clear what will and will not be allowed, and what protocol must be put in place.

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We’re here for you


If you have questions regarding managing class size and/or communicating your protocol to members, feel free to reach out to your Client Success Manager at any time.

Need 1:1 guidance? Book a 30-minute session with your Client Success Manager.

For more tools, templates, strategy guides, and resources to drive member engagement and business growth amid COVID-19, visit our Business Resource Page. Be sure to bookmark the page, too; we’ll continue adding resources as they become available.


In this together

Event Registration Software on Laptop Tablet and PhoneGetting ready to resume in-person training? Need to take registrations online to limit your class size?

Let us help you: We’re opening our Event Manager and Member Manager software for a full 30 days for just $1.

We’ll also build your first online form for you, so you can take sign-ups right away.

To take advantage of this offer, contact your Client Success Manager or book a quick call here to review available options. We’ll get you started right away.

Resuming In-Person Training? Follow These Steps to Manage Class Size & Physical Distancing Protocol

Most Martial Arts schools are in the early stages of creating and refining their plan to head back into their physical businesses. And part of that plan is establishing how their staff and members will adhere to physical distancing requirements in classes when they re-open.

To help with your own plan regarding physical distancing protocol, follow these preliminary steps to assess whether your class structure needs to change, and how to go about making those changes:

1. Pay close attention to your local, state, and federal guidelines to know exactly what physical distancing requirements need to be followed.

2. Once you know the actual physical distancing requirements: 

  • Review the square footage of each of your classrooms
  • With your state’s specific physical distancing requirements in mind, determine the maximum capacity the classroom can hold to allow for adequate physical distance
  • Knowing the maximum capacity each room can hold, determine whether you’ll need to add more classes to our school’s schedule to give all members the chance to train

3. Create your new class schedule. Note that you may want to create gaps between classes to limit the number of people gathering outside each classroom before the next class begins.

4. Add the new class schedule to your website. If you use Member Manager software by Member Solutions, you can easily add classes and set class sizes. Once the classes have been added to the software, publish the schedule using the software’s scheduling widget.

5. Communicate the new class schedule and physical distancing protocol to your members. Use the mass email functionality in Member Manager software to send the communication to your entire member base.

Not using Member Manager software? Many of our clients use our Event Manager software to take online registrations for classes quickly and easily. The software gives you controls to set a maximum capacity for each class. You can also take payments online through the same forms for virtual belt testing, recurring payments, new memberships, bootcamps and other events — without having to set up a new merchant account.

Some other key considerations for managing your class sizes:

  • Limit parents or spectators to one adult per child
  • Request drop-off for teens if parents feel comfortable
  • Encourage members to exit promptly after class

We’re here for you

If you have questions regarding managing class size and/or communicating your physical distancing protocol to members, feel free to reach out to your Client Success Manager at any time.

Need 1:1 guidance? Book a 30-minute session with your Client Success Manager to get new ideas and help developing a solid business strategy.

For more tools, templates, strategy guides, and resources to drive member engagement and business growth amid COVID-19, visit our Business Resource Page. Be sure to bookmark the page, too; we’ll continue adding resources as they become available.

In this together

Are you getting ready to resume in-person training? Need to take registrations online to limit your class size?

Let us help you. We’re opening our Event and Member Manager software for a full 30 days for just $1. (and, we’ll build your first online registration form for you, so you can start taking online sign-ups right away).

Using our software will enable you to fully leverage online technology and meet your business goals quicker. 

To get started, contact your Client Success Manager or book a quick call here.