- Best Personal Training Software: For Personal Trainers Who Want to Scale Their Business
- Why Personal Trainers Need Specialized Software
- Top Personal Training Software Platforms for 2025
- Essential Features Every Personal Trainer Needs
- Choosing the Right Platform for Your Training Style
- Features That Drive Business Growth
- Implementation and Getting Started
- Measuring Success and ROI
- Building a Thriving Personal Training Business
- Frequently Asked Questions
Start using Member Solutions today
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Best Personal Training Software: For Personal Trainers Who Want to Scale Their Business
Running a successful personal training business means juggling client schedules, tracking progress, managing payments, and growing your client base—all while delivering exceptional training sessions.
The right platform doesn’t just save you time, but it also provides structure, helps you stay organized, and ultimately creates a better experience for your clients. But with so many tools out there, it’s tough to know which one actually fits your business.
Some apps are great for building workouts, but don’t help with billing or communication. Others are solid for client management but clunky when it comes to programming and progress tracking.
In this guide, we’ll break down the best personal training software for personal trainers who want to grow.
Why Personal Trainers Need Specialized Software
Training clients is just one part of your job. Behind the scenes, you’re:
- Scheduling sessions
- Managing payments
- Checking in with clients
- Tracking their progress
- Trying to grow your business
Without the right systems, it quickly becomes unmanageable.
Relying on spreadsheets, text messages, and scattered apps might work when you have a handful of clients. But if you want to scale, it slows you down. You’ll waste hours on tasks that should be automated—and that time adds up.
That’s why you need software built specifically for personal trainers.
Instead of switching between tools, you get one place to handle everything: scheduling, billing, client communication, workout delivery, and business performance. It simplifies your workflow, saves you time, and helps you deliver a better experience to every client.
And when your systems run smoothly, your business can actually grow without overwhelming you.
Top Personal Training Software Platforms for 2025
We’ve reviewed the best platforms out there, based on real features that matter when you’re trying to grow, save time, and serve your clients better.
Let’s start with the one that delivers the most complete solution:
1. Member Solutions – Best Overall for Business Growth
Member Solutions stands out as the most comprehensive platform for personal trainers serious about building and scaling their business.
Unlike software that focuses solely on workout delivery, Member Solutions offers comprehensive end-to-end business management solutions designed specifically for fitness professionals.
Key Strengths:
- Full-Service Billing Management: Automated payment processing, collections, and revenue recovery that increases income by 19% compared to software-only solutions
- Integrated Website and Marketing Tools: Professional websites that convert visitors into clients, plus marketing automation to nurture leads
- Complete Client Management: From initial inquiry to long-term retention, with automated follow-ups and engagement tools
- Human Support: Live experts available 11 hours daily to help you and your clients with any issues
- Flexible Service Delivery: Supports in-person training, online coaching, group sessions, and hybrid models seamlessly
Best For: Personal trainers who want to grow beyond solopreneurs into scalable fitness businesses. Particularly valuable for trainers offering multiple services or looking to expand their client base significantly.
Pricing: Custom pricing based on your specific needs and business size.
2. Trainerize – Popular for Online Coaching
Trainerize is designed for remote client management and distinguishes itself with its mobile-first approach. Whether you’re coaching clients from home or running a hybrid model, Trainerize gives you the tools to stay connected, deliver programs, and keep your clients accountable—all from their phones.
Where Trainerize shines is in client experience. With features like in-app messaging, habit tracking, nutrition plans, and workout delivery, it helps you stay involved in your clients’ day-to-day progress without being physically present.
You also gain access to custom-branded apps, enabling you to create a polished and professional experience that reflects your brand. Additionally, it integrates with popular tools like MyFitnessPal, Fitbit, Apple Health, and other third-party apps to provide a more comprehensive view of your clients’ fitness journeys.
Key Strengths:
- Strong mobile app for clients
- Extensive exercise library with video demonstrations
- Good integration with fitness tracking devices
- Habit tracking and client check-in features
Limitations:
- Limited business management tools
- Basic billing and payment processing
- Weaker customer support compared to full-service solutions
Best For: Independent trainers, online coaches, or hybrid fitness professionals who prioritize client engagement and workout delivery over complex backend operations.
Pricing: You can start with a 30-day free trial (no credit card required). After that, plans are tiered based on the number of clients and features you need.
3. My PT Hub – Affordable Entry-Level Option
My PT Hub gives you the essential tools you need to manage your coaching business, without locking you into high monthly fees or limiting the number of clients you can serve.
Designed with simplicity in mind, My PT Hub offers an all-in-one app that allows you to build and deliver workout programs, track client progress, manage communication, and even process payments—all from a single dashboard.
And with no client cap and a 30-day free trial, it’s one of the easiest platforms to test without risk.
Key Strengths:
- Lower cost entry point
- Simple interface for beginners
- Basic client management features
- Workout program creation tools
Limitations:
- Limited advanced business features
- Basic reporting and analytics
- No full-service billing support
- Minimal marketing tools
Best For: My PT Hub is ideal for new or solo personal trainers who want something affordable, easy to use, and effective.
Pricing: Starts with a 30-day free trial (no credit card required). After that, paid plans are competitively priced, especially for those just getting started.
4. Everfit – Focus on Program Customization
Everfit leans heavily into giving you full control over training plans, habit coaching, nutrition, progress tracking, and personalized client engagement, making it one of the most advanced tools available in the coaching space.
It’s a high-performance coaching platform with a strong focus on personalization, community-building, and automation.
Whether you’re creating detailed progression models, sending video check-ins, or building a branded experience from the ground up, Everfit gives you the flexibility to coach your way.
Key Strengths:
- Advanced program customization options
- Video messaging and form analysis
- Client progress photo submissions
- Detailed exercise progression tracking
Limitations:
- Steep learning curve for new users
- Limited business management capabilities
- Higher complexity may overwhelm some trainers
- Weaker billing and payment features
Best For: Established personal trainers, online coaches, or gym teams who want total control over how they coach and deliver programs. It’s especially valuable if you work with niche clients, run multi-phase programs, or want to build a branded fitness community with advanced tools.
Pricing: You can get started with a free trial for up to 5 clients (no credit card required). From there, paid plans are based on client volume and feature access, with scalable pricing for individuals and teams.
5. TrueCoach – Strength and Conditioning Focus
TrueCoach is designed to support high-level coaching with deep performance tracking, precise programming tools, and athlete-specific features that general fitness platforms often overlook.
While other apps may try to serve everyone, TrueCoach leans into what it does best—giving coaches a powerful system to manage performance-driven programs, measure results, and stay focused on coaching rather than administrative work.
Key Strengths:
- Detailed strength training program tools
- Performance tracking and analytics
- Good for working with athletes
- Video analysis capabilities
Limitations:
- Narrow focus limits versatility
- Not ideal for general fitness clients
- Limited business management features
- Higher learning curve
Best For: Strength and conditioning coaches, athletic trainers, and performance specialists who want to work hands-on with serious clients and optimize every detail of their programs.
Pricing: Starts with a 14-day free trial (no credit card required). Paid plans vary based on the number of active clients and included features.
Essential Features Every Personal Trainer Needs
Here are the core features every trainer should look for when choosing a platform:
Client Management and Communication
Strong client relationships drive retention and referrals. Your software should provide a complete view of each client’s journey, including their goals, progress, session history, and communication preferences.
Look for platforms that offer automated check-ins, progress tracking, and messaging systems. These features help you stay connected with clients between sessions and demonstrate the value you provide.
The best systems also include client portals where members can book sessions, track their progress, and access workout plans. This self-service capability reduces your administrative workload while improving the client experience.
Scheduling and Calendar Management
Managing multiple clients across different time zones, session types, and locations requires robust scheduling tools. Your online personal training software for trainers should sync with popular calendar applications and send automatic reminders to reduce no-shows.
Advanced scheduling features include waitlist management, recurring session booking, and the ability to block time for personal activities.
Some platforms also offer group session scheduling, which is valuable if you run boot camps or small group training.
Payment Processing and Billing
Chasing payments disrupts your focus and creates cash flow issues. The right software automates billing, sends payment reminders, and processes transactions securely.
Look for systems that support multiple payment methods, recurring billing for ongoing clients, and integration with popular payment processors. Some platforms also handle refunds, late fees, and payment plan management automatically.
Some tools, like Member Solutions, take it a step further by offering comprehensive billing and revenue recovery services, helping you reduce churn and enhance cash flow.
Program Design and Delivery
You need tools to build, deliver, and track training plans, whether you’re coaching in person, online, or a mix of both.
Top platforms include exercise libraries, drag-and-drop program builders, and detailed tracking for sets, reps, and performance.
If you’re coaching online, prioritize features like mobile app access, video messaging, and form review tools. Your clients should be able to access their workouts anywhere and give you feedback with minimal friction.
Business Analytics and Reporting
Growth requires insight. You should know which programs generate the most revenue, which clients are most engaged, and where your time is being spent.
Good software gives you access to reports on revenue trends, client retention, attendance, and more. These insights enable you to make more informed decisions about pricing, service offerings, and where to allocate your marketing efforts.
Choosing the Right Platform for Your Training Style
Not every personal training platform is built for the same type of coach. The best choice depends on how you deliver your services, where you want your business to go, and how much support you need behind the scenes.
Here’s how to think through your options based on your training style:
Solo Personal Trainers Building Their Business
If you’re working independently and looking to grow, you need more than just a coaching tool. You need software that helps you run your business efficiently—and scale it when you’re ready.
Look for platforms that combine client management with business development tools. This includes scheduling, billing, websites, lead generation, and automated follow-ups. The goal is to reduce admin work while building a strong foundation for growth.
Member Solutions excels particularly in this area. It provides you with everything from marketing tools and professional websites to full-service billing and support, making it easier to transition from solopreneur to business owner without piecing together multiple systems.
And think long-term: as your business grows from 10 to 50+ clients, your needs will change. Choose a platform that can grow with you, so you don’t have to switch later and risk disrupting your operations.
Online Fitness Coaches
Online training requires specialized features for remote client management. Video messaging, progress photo submissions, and mobile app functionality become essential rather than nice-to-have features.
Platforms like Trainerize and Everfit focus heavily on these online coaching tools, but may lack the business management features needed to scale effectively. Consider whether you need just coaching tools or a complete business platform.
Hybrid Trainers
Many successful trainers combine in-person and online services. Your software should seamlessly support both delivery methods without requiring separate systems.
This might mean offering in-person sessions with online workout plans for off days, or providing online coaching to clients who travel frequently but want to maintain their training routine.
Member Solutions handles hybrid models particularly well, supporting successful group fitness training programs alongside individual coaching with integrated billing and management.
Specialized Fitness Professionals
If you focus on a niche, like strength and conditioning for athletes, injury rehab, or working with special populations, you might be drawn to software that caters to that specialty.
TrueCoach, for example, is a favorite among strength and conditioning coaches. It’s ideal for detailed workout programming, performance tracking, and athlete compliance.
But ask yourself this: Will the software support your business growth, or only your coaching style?
Specialized tools often lack broader features, such as billing support, marketing tools, or automation. If growth is part of your plan, it’s usually smarter to choose a platform with strong business fundamentals and then adapt it to your niche.
Features That Drive Business Growth
If you’re serious about growing your personal training business, your software needs to do more than just schedule sessions. It should actually help you grow by attracting new clients, retaining the ones you already have, and streamlining the business side, allowing you to stay focused on training.
Here are the key features that make a real difference:
Automated Marketing Tools
The best personal training software goes beyond basic client management to include marketing automation features. Email sequences for new clients, birthday messages, and re-engagement campaigns for inactive members help you stay top-of-mind.
Member Solutions integrates marketing tools directly with client management, allowing you to nurture leads automatically while focusing on training. This integrated approach works better than trying to connect separate marketing and training platforms.
Building your reputation through content marketing strategies becomes much easier when your software supports your marketing efforts rather than creating additional work.
Package and Membership Management
Different clients have different needs and budgets. Your software should support various service packages, from single sessions to monthly unlimited plans.
Advanced platforms allow you to create tiered offerings, bundle services, and even sell digital products like workout guides or nutrition plans. This flexibility helps you maximize revenue from training packages while meeting diverse client needs.
Website Integration and Lead Generation
Your software shouldn’t exist in isolation from your marketing efforts. The best platforms either include website building tools or integrate seamlessly with your existing site to capture and nurture leads.
Member Solutions provides fully integrated websites designed specifically for fitness professionals, with lead capture forms, booking systems, and conversion optimization built in. This eliminates the need to connect multiple systems and reduces the chance of losing potential clients.
Professional Support and Success Coaching
While most software companies offer basic technical support, few provide the kind of business guidance that helps trainers succeed. Look for platforms that offer more than just bug fixes—you want partners invested in your success.
The level of support can make the difference between struggling with software and using it to transform your business. Full-service providers often include business coaching, marketing guidance, and success strategies as part of their offering.
Implementation and Getting Started
Choosing the right personal training software is just the first step. How you roll it out—and how well you use it—will determine whether it becomes a growth tool or just another tab in your browser.
Evaluating Your Current Situation
Before choosing new software, honestly assess your current systems and pain points. Are you losing money to failed payments? Spending too much time on scheduling? Missing opportunities because you can’t follow up with leads effectively?
Understanding your biggest challenges helps you prioritize features and choose software that addresses your specific needs rather than just offering impressive-sounding capabilities you won’t use.
Making the Transition
When switching to new software, plan for a smooth transition process. Export client information, session histories, and payment records from your current system before making the change.
Quality platforms like Member Solutions offer onboarding support to help with this transition, including data migration assistance and setup guidance. Take advantage of these resources to avoid disrupting your client relationships.
Training and Adoption
Invest time in learning your new platform thoroughly. The best software becomes ineffective if you only use basic features and ignore capabilities that could transform your business.
Most successful trainers spend their first month really diving into their new software, setting up automations, and customizing the system to match their business model. This upfront investment pays dividends in long-term efficiency and growth.
Measuring Success and ROI
Investing in personal training software isn’t just about saving time; it’s also about enhancing productivity. It’s about growing smarter.
To know if your platform is really working for you, you need to measure what matters and track the impact it has on your bottom line.
Key Performance Indicators
Start by looking at the numbers that reflect real business health. Your software should help you monitor:
- Client Retention Rates: Are people sticking around longer because your experience is more organized and engaging?
- Average Revenue Per Client: Are you upselling more packages, adding services, or reducing churn?
- Time Saved on Admin: How much time are you no longer spending on scheduling, billing, and follow-ups?
- Lead Conversion Rates: Are more inquiries turning into paying clients now that your systems are working in sync?
The best platforms include built-in reporting tools that make these metrics easy to access, so you can see what’s working and double down on it.
Cost-Benefit Analysis
Good software doesn’t just cost money—it earns it back.
When evaluating ROI, compare your subscription cost to the actual benefits: time saved, revenue generated, clients retained, and administrative tasks eliminated. That includes fewer no-shows, better follow-ups, and the ability to handle more clients without burning out.
Most trainers find that full-service platforms like Member Solutions pay for themselves quickly. The value isn’t just in lower admin time—it’s in the higher capacity to grow and scale your business with less stress.
Long-term Business Growth
The real payoff comes over time. When your software scales with you, it becomes the backbone of your business, not just a tool you use.
Think beyond your current client load. As you grow—from solo trainer to a small team or even a multi-location operation—your systems need to grow with you. That’s why investing in a platform that supports where you’re going, not just where you are, is key.
The right software shouldn’t need replacing after a year. It should become an integral part of how you operate, deliver value, and grow consistently.
Building a Thriving Personal Training Business
Success as a personal trainer isn’t just about delivering great workouts. It’s about building systems that support your growth.
When you have the right tools behind you, it becomes easier to stay organized, serve your clients better, and grow your business without burning out.
Whether you’re just getting started or looking to scale, choosing the right software is an investment in your future. It gives you back the time and headspace to focus on what matters most—coaching, client results, and business expansion.
At Member Solutions, we help personal trainers like you build strong, scalable businesses. From automated billing and client management to integrated marketing tools and professional websites, we provide everything you need to manage your business confidently—online, in person, or both.
If you’re ready to grow with systems that actually support you, book a demo today. We’d love to show you how we can help you run a smoother, more profitable personal training business.
Frequently Asked Questions
What’s the Difference Between Personal Training Software and General Fitness Software?
Personal training software is specifically designed for trainers who work with individual clients or small groups. It focuses on client relationship management, personalized program delivery, and business operations. General fitness software typically serves broader facility needs like class scheduling and equipment management.
Should I Choose Specialized Software or a Comprehensive Business Platform?
This depends on your goals. If you want to remain a small-scale trainer focused purely on coaching, specialized software might suffice. However, if you want to build a scalable business, comprehensive platforms that include marketing, billing, and business management tools typically provide better long-term value.
How Much Should I Expect to Pay for Quality Personal Training Software?
Pricing varies widely based on features and business focus. Basic coaching platforms start around $20-50 per month, while comprehensive business management solutions range from $100-500+ monthly. Consider the cost against revenue potential and time savings when evaluating options.
Can I Switch Software if I Outgrow My Current Platform?
Yes, but switching can be disruptive and time-consuming. It’s often better to choose a more comprehensive platform initially, even if you don’t use all features immediately. This provides room for growth without forcing a future migration.