22 Best Membership Management Software Solutions for 2026

For gyms, martial arts schools, fitness studios, clubs, associations, and other membership-based organizations, the platform you choose directly affects member experience, staff workload, retention, and long-term growth. The wrong system introduces friction and manual work. The right one quietly powers everything from onboarding to billing to engagement (without getting in the way). 

In this guide, we compare the best membership management software options available today using real-world criteria that actually matter to you and your day-to-day so you can make a confident, informed decision.

Learn how pricing strategy influences membership success in our Membership Pricing Strategy guide

What Is Membership Management Software?

Membership management software helps organizations manage member data, automate billing and renewals, schedule activities, track engagement, and centralize communication. These platforms are commonly used by fitness studios, martial arts schools, clubs, associations, and other membership-based organizations to reduce administrative work, improve member experience, and support predictable revenue. 

How Do You Choose the Best Membership Management Software?

Choosing the best membership management software depends on 5 factors: 

1. The complexity of your membership structure
2. Billing and renewal needs
3. Staff workflows
4. Member experience expectations
5. Long-term scalability

In our eyes, the best membership management platform in 2026 reduces administrative work while supporting growth, retention, and operational consistency over time. 

Different organizations require membership models that reflect their audience and goals. See examples and setup approaches in our 3 Main Types of Memberships and How to Set Them Up

How We Evaluated Each Platform

To create a comparison that’s actually useful, we evaluated each membership management platform based on the challenges organizations face once software is live — not just what’s promised on a features page. 

Each solution was assessed on: 

• Core functionality: Does the software reliably handle member records, automated billing, scheduling, CRM, and reporting without workarounds? 

• Pricing flexibility: Can the platform scale as your organization grows, or does pricing become restrictive? 

• Ease of use: How intuitive is the system for staff and members during onboarding and daily use? 

• Support and onboarding: Is help available when issues arise, and does the provider actively support growth? 

• Integrations: Can the platform connect with payment processors, email, and other tools you already use? 

• Industry alignment: Is the software designed for membership-based organizations, or adapted from another use case? 

These criteria were chosen because they best clearly reflect what determines success or frustration after adoption.

Explore practical approaches in our Top 15 Member Retention Strategies to Grow Your Business

Top Membership Management Software Solutions: Comparison & Ratings

Rank	Software	Best For	Pricing
1	Member Solutions	Martial arts & fitness studios	$99/month
2	TeamUp	Group fitness studios	$99/month
3	Martialytics	Martial arts schools	$69/month
4	Pike13	Wellness & education programs	$159/month
5	ZenPlanner	Gyms and yoga studios	$99/month
6	Wix	Basic member websites	$39/month
7	Gym Master	Independent gyms	$89/month
8	RhinoFit	Small gyms & martial arts	$57/month
9	MindBody	Enterprise wellness & studios	$99/month
10	Kicksite	Karate and martial arts schools	$49/month
11	MyStudio	Mobile-first fitness & studios	$79/month
12	TeamSnap	Sports teams and leagues	$9.99/month
13	ABC Glofox	Boutique fitness studios	Quote-based (~$190/mo)
14	Wellness Living	Spas and holistic wellness centers	$69/month
15	Finli	Family businesses and solo operators	$39/month
16	Jack Rabbit Dojo	Dojos & youth martial arts	$49/month
17	Push Press	CrossFit & fitness gyms	Free + fees / $159 Pro
18	Gym Desk	Gyms with POS and CRM needs	$75/month
19	Square	Payment-first businesses & services	Free + fees
20	Spark	Karate & martial arts businesses	$199/month

1. Member Solutions

Best for Martial Arts, Fitness Studios, and Member-Driven Organizations

Member Solutions is purpose-built for organizations that rely on recurring memberships and long-term relationships, including martial arts schools, fitness studios, clubs, and associations. 

Beyond scheduling and billing, the platform focuses on operational stability and retention. Automated recurring billing with failed-payment recovery, contract management, member communication tools, and real-time reporting help reduce administrative burden while supporting predictable growth. 

Best for: 
Organizations that want an all-in-one membership management platform designed specifically for long-term membership operations. 

May not be ideal if: 
You’re looking for a lightweight booking tool or a basic website plugin rather than a full membership system. 

Automated Billing That Improves Revenue Consistency

One of the biggest challenges member-based businesses face is late or missed payments, which create cash flow issues and increase admin burden. 

Member Solutions solves this by offering fully automated, recurring billing with built-in failed payment recovery and chargeback handling. 

You can customize billing schedules, offer flexible payment plans, and send automated reminders to minimize drop-offs. 

Businesses also benefit from detailed financial reports that give clarity into revenue trends and outstanding balances—helping you forecast income and manage growth more confidently.

Streamlined Scheduling That Keeps Operations Running Smoothly

Overbooked classes, under-attended sessions, and confusing schedules are common friction points for gyms and studios. 

Member Solutions eliminates these issues with intuitive class scheduling and attendance tools. 

Whether you’re managing private lessons, recurring classes, or special events, the system allows easy setup, waitlist automation, and real-time attendance tracking. 

Members can register online or through a branded portal, which reduces staff overhead while improving the customer experience.

Lead Management and Retention Tools That Drive Growth

Many fitness businesses struggle with inconsistent follow-up and poor lead conversion. Member Solutions includes a built-in CRM that tracks inquiries, automates follow-ups, and allows staff to nurture leads until they become active members. 

Pre-built email workflows and status pipelines help reduce churn and increase conversion rates—without needing separate marketing tools. 

These features ensure that no prospect falls through the cracks and that current members stay engaged long-term.

Support

Support is one of Member Solutions’ standout strengths. Their U.S.-based team provides live phone support, onboarding assistance, email response, and chat. 

Every customer is assigned an onboarding specialist to ensure a smooth setup. 

Extensive documentation, video tutorials, and a dedicated account manager ensure you always have someone to turn to when you need help.

Pricing

Member Solutions offers customized pricing based on your business size and features needed. There are no long-term contracts, and pricing scales with usage.

Simplify membership billing with Member Solutions—the trusted platform for automated invoicing, secure payment processing, and hassle-free renewals. Keep your members happy and your revenue flowing with on-time payments and streamlined account management. Gain instant visibility into your cash flow and member activity so you can focus on growing your business, not chasing payments.

Get started with Member Solutions today and make billing stress a thing of the past. Book a demo today.

2. TeamUp

TeamUp is a user-friendly gym and class management platform designed for fitness studios, personal trainers, and boutique gyms. It simplifies scheduling, payments, and member communication through automation and integrations, helping studios save time and focus on community engagement and growth.

Top Features

1. Class Scheduling & Booking

TeamUp streamlines class management with features like automated waitlists, recurring bookings, appointment scheduling (for personal training or consultations), and real-time capacity tracking—making member sign-ups seamless and staff workloads lighter.

2. Automated Billing & Payments

The platform handles recurring payments, invoicing, late cancellations, and no-show fees, and connects with payment processors like Stripe, GoCardless, Braintree, and Authorize.net, enabling worry-free revenue flow.

3. Member Management & CRM

Customizable signup forms, member statuses, referral tracking, and basic CRM workflows allow studios to manage relationships, improve retention, and monitor sign-ups efficiently.

4. Reporting & Analytics

Built-in dashboards provide insights on attendance, revenue, class capacity, and member referrals—empowering data-driven decisions.

5. Access Control & Mobile Apps

The platform integrates with access control systems for 24/7 facilities and provides iOS and Android member apps for booking, payments, and check-ins.

Pros (from G2 reviews)

• • Great customer service with responsive support and helpful onboarding.

• • Automation in class bookings, waitlist management, and reminders saves time and reduces member inquiries.

• • The interface is intuitive and clean, requiring minimal training for staff and members.

Cons (from G2 reviews)

• • Some users report data limitations when dealing with large volumes on the calendar.

• • Occasional calendar glitches and syncing issues are noted by users.

• • A few users mentioned a learning curve with more advanced reporting features.

Integrations

TeamUp supports one-click integrations with Zapier (3,500+ apps), ClassPass, MoveGB, Mailchimp, Kisi, and more. It also provides a public API, calendar sync with Google/Outlook/iCal, and payment integrations with Stripe, GoCardless, Braintree, and Authorize.net. These integrations make it easy to connect your business tools without custom development.

Support

TeamUp offers unlimited email and live chat support across all pricing tiers, with fast response times and hands-on onboarding. Customers also benefit from free data migration, a knowledge base, and video tutorials to guide every step of the process. Dedicated onboarding specialists are available for new customers to ensure smooth setup and launch.

Pricing

• • 0–100 active customers: $99/month

• • Custom pricing is available for franchises or enterprise users needing multi-location management and advanced features

3. Martialytics

Martialytics is a martial arts–focused membership management solution built by instructors who understand the unique challenges of dojos and gyms. It’s tailored for studios looking to streamline student tracking, belt progression, billing, and communication—all through one unified platform.

Top Features

1. 1. Attendance & Class Management 

Kiosk-mode check-ins, real-time attendance monitoring, and automated roll calls.

2. 2. Belt & Rank Progression Tracking

Automated promotion eligibility with dashboards indicating student readiness.

3. 3. Automated Billing & Recurring Payments

Supports credit card/ACH billing, automated retries on failed payments, and invoice management.

4. 4. Student App & Communication Tools

Branded mobile app, in-app chat, bulk email/SMS, and waiver collection.

5. 5. Reporting & Analytics

Live dashboards for student growth, attendance, and revenue insights.

Pros (from G2 reviews)

• • Offers a much-needed progression and grading system that previous CRM programs lacked.

• • Exceptional customer service with fast, helpful support.

• • Clean, easy-to-use interface built for martial arts schools.

Cons (from G2 reviews)

• • Feature rollout can be slow.

• • Lacks advanced family/group filters and reporting.

• • No mobile app available, just browser access.

Integrations

Martialytics integrates with Stripe and GoCardless for payments, and supports email/SMS messaging and waiver management. While it lacks a public API or app marketplace, it covers the core tools needed by most martial arts schools.

Support

Customer support is available 24/7 via in-app chat, email, and live video. Average response times are under five minutes, and users frequently praise the hands-on, personal assistance from the support team.

Pricing

• • Up to 50 students: $69/month

• • Up to 100 students: $99/month

• • Up to 200 students: $129/month

• • 200+ students: $199/month
    All plans include unlimited users and locations.

4. Pike13

Pike13 is an all-in-one operations platform designed for client-based businesses like gyms, studios, and wellness programs. It offers robust tools for scheduling, billing, client communication, and business insights.

Top Features

1. 1. Scheduling & Appointment Management 

Customizable schedules, client-facing portals, and mobile apps.

2. 2. Billing & Recurring Payments

Automated invoicing and payment collection through Stripe, PayPal, and ACH.

3. 3. Client Portal & Mobile App

Members can schedule, pay, and manage accounts via branded mobile access.

4. 4. Reporting & Business Insights

Track revenue, attendance, and transactions with built-in dashboards.

5. 5. Staff & Payroll Tools

Manage employee schedules, commissions, and payroll exports.

Pros (from G2 reviews)

• • Flexible scheduling and client management tools.

• • Strong reporting and dashboard features.

• • User-friendly interface with minimal learning curve.

Cons (from G2 reviews)

• • Limited marketing automation features.

• • Invoice customization is limited without upgrades.

• • Some users find the payroll setup overly manual.

Integrations

Pike13 integrates with Stripe, PayPal, Google Calendar, Mailchimp, Zapier, SmartWaiver, and QuickBooks. These integrations allow businesses to manage payments, communication, and accounting from one platform.

Support

Pike13 provides customer support via email, chat, and phone. The platform includes onboarding assistance, a Help Center with tutorials, and staff training materials to ensure a smooth transition.

Pricing

• • Business (Essential): $129/month

• • Pro: $179/month

• • Premium: $237/month

• • Enterprise: Custom pricing

5. ZenPlanner

ZenPlanner is a comprehensive membership and scheduling platform built for fitness studios, martial arts schools, and yoga centers. It offers tools for booking, billing, attendance, marketing, and performance tracking.

Top Features

1. 1. Scheduling & Online Booking

Class and appointment scheduling with mobile app access and waitlist management.

2. 2. Automated Billing & Payments

Recurring billing, integrated payments, and invoicing tools.

3. 3. Attendance & Workout Tracking

Workout logging, real-time attendance, and performance history.

4. 4. Mobile Engagement

Includes branded staff and member apps for check-ins and communication.

5. 5. Reporting, CRM, & Marketing

Includes lead management, email campaigns, and business analytics.

Pros (from G2 reviews)

• • Strong scheduling and class management functionality.

• • Responsive and helpful customer support.

• • Frequent updates and improvements based on customer feedback.

Cons (from G2 reviews)

• • Steeper learning curve due to robust feature set.

• • Mobile app setup and customization can be time-consuming.

• • Higher pricing noted by small studio users.

Integrations

ZenPlanner integrates with SugarWOD, PaySimple, Perkville, Market Muscles, QuickBooks, and Google/Apple Calendars. It also supports POS and third-party website plugins.

Support

Support includes live chat, phone, email, and a knowledge base filled with tutorials, videos, and webinars. Onboarding packages and customer success managers are available for new users.

Pricing

• • Studio: $99/month

• • Essentials: $198/month

• • Ultimate: $348/month
    Pricing scales based on active member count and feature needs.

6. Wix

Wix is a website-building platform that doubles as a member management system through its Bookings and Ascend suites, ideal for small businesses offering services or classes online.

Top Features

1. 1. Online Bookings & Appointments

Allows clients to schedule services or classes directly through your Wix-powered website.

2. 2. Payments & Invoicing

Handles payments through Wix Payments, Stripe, or PayPal with customizable invoicing options.

3. 3. Member Accounts & Portals 

Enables creation of client profiles, booking histories, and personalized dashboards.

4. 4. Automated Communication Tools

Built-in email and SMS notifications for bookings, cancellations, and reminders.

5. 5. Extension via App Market

Offers payment, marketing, and community-building extensions via Wix’s app marketplace.

Pros (from G2 reviews)

• • Easy and quick website creation with modern design templates.

• • Beginner-friendly interface requiring minimal technical knowledge.

• • All-in-one tool handling web hosting, client booking, and communications.

Cons (from G2 reviews)

• • Limited depth in specialized studio features like attendance tracking.

• • Relying on third-party apps can increase overall costs.

• • Less suitable for larger studios with complex member needs.

Integrations

Wix integrates natively with Wix Payments, Stripe, PayPal, as well as third-party apps like Mailchimp, Google Calendar, and Zapier. Extensions from the Wix App Market provide additional booking, marketing, and payment functionality.

Support

Provides 24/7 email and ticketed support, a robust Help Center, community forum, and resources such as video tutorials and user guides. Premium support is available for Business and Enterprise plans.

Pricing

• • Business Basic: $39/month

• • Higher-tier business plans include Business Unlimited and Business VIP, each with expanded storage and app features.

7. Gym Master

Gym Master is a club and gym management platform offering members access control, billing, scheduling, and communication tools for small to mid-sized facilities.

Top Features

1. 1. Member Profiles & Access Control

Allows full member tracking with integrated door access system compatibility.

2. 2. Automated Billing & Direct Debits

Handles recurring invoicing via Stripe, GoCardless, or BACS/ACH payments.

3. 3. Web & Mobile Booking

Online class and session booking with event scheduling capabilities.

4. 4. Attendance Tracking & Reporting 

Detailed records of member visits and class participation.

5. 5. Email/SMS Communication

Automated notifications and marketing campaigns to engage members.

Pros (from G2 reviews)

• • Clean and straightforward interface, easy to learn.

• • Reliable integration with access control systems.

• • Excellent localized customer support, especially in Australia and the UK.

Cons (from G2 reviews)

• • Reporting is functional but lacks advanced analytics.

• • Onboarding can feel slow for new users.

• • Lacks deeper CRM or marketing automation features.

Integrations

Gym Master integrates with Stripe, Xero, Mailchimp, Zapier, and key access control hardware providers. These connections support billing, accounting, member communications, and facility access.

Support

Offers phone, email, and remote onboarding support. A helpful documentation library, video tutorials, and community forum assist with setup and ongoing use.

Pricing

• • Foundation Plan: $89/month

• • Additional paid tiers include Team and Unlimited plans, which unlock more advanced features.

8. RhinoFit

RhinoFit is a straightforward gym management tool suited for small gyms, CrossFit boxes, and fitness studios that want scheduling, billing, and workout tracking in one system.

Top Features

1. 1. Class Scheduling & Registration

Tools for booking classes, workshops, and private sessions.

2. 2. Recurring Membership Billing 

Automates monthly billing via Stripe or credit card gateways.

3. 3. Nutrition & Workout Programming

Includes meal plans and printable workout templates.

4. 4. Member Results Tracking

Logs measurable progress like body metrics and performance.

5. 5. Reporting Dashboard

Offers insights on member attendance, revenue, and retention metrics.

Pros (from G2 reviews)

• • Excellent value for money compared to competitors.

• • User-friendly interface that’s easy to adopt.

• • Support team is responsive and helpful.

Cons (from G2 reviews)

• • Interface is functional but not modern or highly polished.

• • Limited integrations beyond core platforms.

• • May not scale efficiently for larger gyms with high member counts.

Integrations

RhinoFit connects with Stripe for payments and offers basic integrations with Mailchimp, Instagram, and Zapier for administrative and marketing tasks.

Support

Provides live chat, email assistance, phone support, and a comprehensive catalog of video tutorials and help articles for staff training.

Pricing

• • Standard Plan: $57/month

• • For larger operations, an Unlimited Plan is available that unlocks additional capabilities.

9. MindBody

MindBody is an enterprise-grade wellness and fitness platform that supports class-based businesses, salons, and spas with comprehensive booking, marketing, and client engagement tools.

Top Features

1. 1. Online Booking & Self-Service

Mobile-friendly class and appointment booking with waitlist options.

2. 2. Point-of-Sale & Payment Processing

Integrated POS and multiple payment methods with automated billing.

3. 3. Marketing & Client Retention

Built-in newsletters, promotional offers, loyalty programs, and SMS campaigns.

4. 4. Marketplace Exposure

Listing in the MindBody consumer app for additional client reach.

5. 5. Robust Reporting & Analytics

Comprehensive dashboards covering revenue, retention, and client behavior.

Pros (from G2 reviews)

• • Excellent marketing and retention automation tools praised by users.

• • The consumer marketplace drives new client acquisition.

• • Strong analytics help inform business decisions.

Cons (from G2 reviews)

• • High subscription and transaction fees.

• • The interface can feel outdated and cumbersome.

• • Customer service is inconsistent according to some reviews.

Integrations

MindBody integrates with Stripe, QuickBooks, Mailchimp, ClassPass, Zapier, and Google Calendar, offering extensive connectivity across POS, accounting, marketing, and scheduling tools.

Support

MindBody provides phone, live chat, and email support, along with onboarding resources, webinars, a help center, and training programs for new users.

Pricing

• • Starter Plan: $99/month

• • Growth Plan: Quote-based

• • Accelerate Plan: Quote-based

10. Kicksite

Kicksite is a martial arts school management software that handles belt tracking, attendance, tuition billing, and student communication in an affordable, easy-to-use package.

Top Features

1. 1. Belt & Belt Testing Management

Tracks rank progression and testing workflows.

2. 2. Student Attendance & Scheduling

View attendance history, manage class calendars, and set reminders.

3. 3. Recurring Tuition Billing

Automates payments with credit card and ACH processing.

4. 4. Student/Parent Portal

Enables account and billing management via web or mobile.

5. 5. Reporting & Financial Overview

Offers dashboards on income, attendance, and retention analytics.

Pros (from G2 reviews)

• • Great pricing for martial arts businesses with value-packed features.

• • Easy to use and fast to set up.

• • Built-in belt management is highlighted as a key advantage.

Cons (from G2 reviews)

• • Limited marketing automation and customization tools.

• • Mobile app functionality is basic and sometimes lacks polish.

• • Occasional minor bugs reported in the interface.

Integrations

Kicksite integrates with Stripe and Authorize.net for payments, and offers basic syncing with calendar tools. Wider workflows can be achieved through CSV exports or manual workarounds.

Support

Kicksite offers support via email, phone, and ticketing system, along with webinars and an extensive knowledge base to assist schools and instructors.

Pricing

• • Base Plan: $49/month

• • Custom pricing available for multi-location or enterprise needs.

11. MyStudio

MyStudio is a mobile-first fitness and wellness platform built to manage class bookings, client communication, and billing through a user-friendly app-centered interface.

Top Features

1. 1. Branded Mobile Booking App

Clients can schedule classes and services via a personalized mobile app.

2. 2. Recurring Billing & Invoicing

Automated payment processing with email invoicing and payment reminders.

3. 3. Push Notifications & SMS

Real-time reminders and updates delivered to clients.

4. 4. Class and Event Scheduling

Staff can create and assign classes, sessions, and group events.

5. 5. In-App Messaging & Live Chat

Built-in messaging enables smooth communication between staff and clients.

Pros (from G2 reviews)

• • Intuitive mobile-first design simplifies client interactions.

• • Transparent pricing appreciated by small businesses.

• • Rapid setup and onboarding, ready to use quickly.

Cons (from G2 reviews)

• • Reporting tools are basic and lack depth.

• • Fewer advanced automation features available.

• • Relatively small user base, which may limit new feature development.

Integrations

MyStudio integrates with Stripe and PayPal for payment processing and synchronizes scheduling with Google and Apple calendars. The platform also offers some email integration options.

Support

Support is provided via email and live chat during business hours, along with detailed help documentation and video tutorials to assist users.

Pricing

• • Starter Plan: $79/month

• • Custom pricing available for larger or enterprise customers

12. TeamSnap

TeamSnap is a sports team and league management tool that simplifies scheduling, communication, payments, and player availability tracking for teams and clubs.

Top Features

1. 1. Team Scheduling & Event Management

Calendar tools for games, practices, and events with RSVP tracking.

2. 2. Player Availability & Rosters

Manage attendance and lineup building with ease.

3. 3. In-App Messaging & Communication

Group chat, alerts, and notifications for team coordination.

4. 4. Payment Collection & Billing

Collect dues, fees, and payments directly through the platform.

5. 5. Attendance Tracking & Statistics

Monitor player presence and performance metrics.

Pros (from G2 reviews)

• • Great for organizing teams with different roles and age groups.

• • Robust communication features streamline interactions.

• • Useful for storing team-related media like photos and documents.

Cons (from G2 reviews)

• • Billing features may be over‑simplified for sports clubs.

• • Scheduling tools might feel limited for complex usage.

• • More effective for sports teams than traditional gyms or studios.

Integrations

TeamSnap integrates with Stripe for payments and Google Calendar for scheduling. The platform also provides CSV export for data and works with a limited number of third-party scheduling apps.

Support

Users receive support via email and in-app messaging, backed by a support ticket system, extensive FAQ library, and best-practice articles.

Pricing

• • Free version available (ad-supported)

• • Premium Plan: $9.99/month (billed annually)

• • Team, Club, and League tiers available with custom pricing

13. Glofox (ABC Glofox)

Glofox is a boutique fitness management platform tailored to gyms, studios, and small fitness chains. It focuses on branding, member engagement, and operational efficiency.

Top Features

1. 1. Class Booking & Waitlist Management

Seamless scheduling with waitlist and drop-in options.

2. 2. Recurring Payments & Membership Plans

Automated billing through Stripe and PayPal.

3. 3. In-App and Web Portals

Member-facing web and mobile portals for booking and account management.

4. 4. Marketing Tools & Push Notifications

Built-in campaign tools to engage and retain members.

5. 5. Analytics & Revenue Dashboards

Insightful dashboards for tracking revenue, attendance, and growth metrics.

Pros (from G2 reviews)

• • Clean, modern user interface with a strong mobile experience.

• • Studio-focused features including real-time insights and promotions.

• • Dedicated customer success managers for onboarding support.

Cons (from G2 reviews)

• • Higher price point than many competitors.

• • Implementation can be lengthy and resource-intensive.

• • Some third-party integrations require additional fees.

Integrations

Glofox connects with Stripe, PayPal, ClassPass, Mailchimp, Zapier, Facebook/Google Ads, and website plugins. Calendar sync with Google and Apple devices is also included.

Support

Support includes onboarding customer success teams, email and chat support, as well as training sessions and regular webinars for administrators.

Pricing

• • Quote-based pricing (typically starts around $190/month)

14. WellnessLiving

WellnessLiving is a comprehensive management platform for service-based businesses such as spas, salons, fitness studios, and wellness centers. It streamlines appointment scheduling, client engagement, and business operations.

Top Features

1. 1. Scheduling for Services & Classes

Enables clients to book appointments, classes, and events online with waitlist capabilities.

2. 2. Automated Billing & Loyalty Systems

Executes recurring billing, invoicing, and manages loyalty and referral programs.

3. 3. Marketing Automation

Provides tools for email campaigns, automated client reminders, and promotional offers.

4. 4. Client App & Portal

Offers a branded mobile and web portal for booking, payment, and client self-management.

5. 5. Performance Reporting & Staff Management

Tracks business metrics, client visits, and staff commissions.

Pros (from G2 reviews)

• • Offers extensive marketing automation and loyalty features.

• • Good for managing both services and membership-based businesses under one roof.

• • Quality onboarding support with helpful customer service.

Cons (from G2 reviews)

• • Users mention complexity in navigation and utilizing some advanced features.

• • Some find the learning curve steep for full feature usage.

• • Add-on fees for premium features can increase total cost.

Integrations

WellnessLiving integrates with Stripe and PayPal for payments, Xero and QuickBooks for accounting, Mailchimp for marketing, and Zapier for workflow automation. It also supports calendar sync with Google and Apple devices.

Support

The platform offers phone, email, and chat support, along with a help center containing guides, video tutorials, webinars, and access to dedicated account managers for onboarding assistance.

Pricing

• • Starter Plan: $69/month

• • Additional tiers available with custom pricing for loyalty and marketing packages

15. Finli

Finli is a payment management system designed for small businesses and professional services, offering streamlined invoicing and client payment handling without membership or scheduling features.

Top Features

1. 1. Recurring and Custom Invoicing

Allows for scheduled invoices tailored to client payment preferences.

2. 2. Automatic Payment Collection

Automates credit card or ACH billing with retry logic for failed transactions.

3. 3. Client Portal & Payment Pages

Provides clients with secure links and dashboards for reviewing and paying invoices.

4. 4. Payment Reminders & Receipts

Sends automatic reminders and receipts to improve payment compliance.

5. 5. Exportable Reports 

Offers financial overviews, transaction history, and CSV exports.

Pros (from G2 reviews)

• • Praised for its clean, intuitive interface and ease of use.

• • Transparent monthly pricing without confusion around hidden fees.

• • Highly effective recurring payments and reminder setup that enhances cash flow.

Cons (from G2 reviews)

• • Not suitable for businesses requiring class or event scheduling.

• • Lacks direct CRM or marketing tools to manage customer engagement.

• • Limited integration options compared to full-featured platforms.

Integrations

Finli integrates primarily with Stripe for payments and offers basic integration with QuickBooks for accounting through CSV or native sync. Future integrations include Zapier support.

Support

Support is available through email, with fast response times and onboarding assistance. A knowledge base with tutorials and guides is accessible via their web portal.

Pricing

• • Subscription Plan: $39/month plus standard Stripe processing fees

16. Jack Rabbit Dojo

Jack Rabbit Dojo is a specialized management solution designed specifically for dojos and youth martial arts programs. It combines class management, attendance, belt tracking, and billing into a single, user-friendly interface.

Top Features

1. 1. Student Scheduling & Attendance

Tracks class attendance, enrollments, and schedules with easy-to-use dashboards.

2. 2. Belt Tracking & Progress Reporting

Monitors student skill progression and supports promotion workflows.

3. 3. Recurring Tuition Billing

Automates monthly billing, late fees, and payment reports.

4. 4. Parent & Student Portal

Offers login access for families to view schedules, billing, and progress.

5. 5. Invoicing & Reporting

Generates commission reports, financial summaries, and attendance logs.

Pros (from G2 reviews)

• • Tailored specifically for martial arts schools with helpful family account features.

• • Easy for administrators to use with minimal training.

• • Strong support from staff who understand martial arts program needs.

Cons (from G2 reviews)

• • The user interface is considered outdated by some users.

• • Limited CRM, marketing, and self-signup capabilities.

• • Fewer customization options for workflows and reports.

Integrations

Jack Rabbit Dojo integrates with Stripe and Authorize.net for payments, syncs with QuickBooks for accounting, and supports calendar exports for integration with external tools.

Support

Support includes email and phone assistance, supplemented by an online help center. Occasional webinars and user training sessions are offered to aid new users.

Pricing

• • Single Location Plan: $49/month

• • Multi-location and enterprise options available via custom quotes

17. Push Press

Push Press is a CrossFit-centric gym management platform designed to support box owners with scheduling, billing, and coach tools in a user-friendly system.

Top Features

1. 1. Class Booking & Coach Scheduling

Simple class creation, recurring workouts, and coach check-ins.

2. 2. Membership Billing & Payment Plans

Handles recurring payments, dues, and custom payment schedules.

3. 3. Check-In & Attendance Tracking

Tracks member attendance at classes and facilities.

4. 4. Performance & Athlete Tracking

Logs member performance data for tracking progress over time.

5. 5. Reporting & Analytics

Provides insights into revenue, attendance, and coach utilization.

Pros (from G2 reviews)

• • Tailored specifically for CrossFit-style gyms with relevant workflows.

• • Simplified and practical user interface.

• • Offers a free plan for basic functionality, making it accessible to smaller gyms.

Cons (from G2 reviews)

• • Some gyms experience limitations as membership volume grows.

• • Additional features require upgrading to paid tiers.

• • A few users report slow support response times during busy periods.

Integrations

Push Press integrates with Stripe for payments, offers Zapier support for automations, and connects with general marketing tools like Mailchimp.

Support

Support is provided via email and phone, including onboarding guidance. Push Press also maintains a community-driven help center and blog with resources for gym owners.

Pricing

• • Free Tier: Basic features with standard transaction fees

• • Pro Plan: $159/month for full platform capabilities

18. Gym Desk

Gym Desk is an integrated gym and point-of-sale management system tailored to small and mid-sized gyms offering both classes and merchandise sales.

Top Features

1. 1. POS & Billing

Handles on-site purchases, memberships, and recurring billing.

2. 2. Member Account Portal

Allows members to view billing history and manage accounts online.

3. 3. Class & Course Booking

Supports scheduling of fitness courses and class sessions.

4. 4. Attendance Tracking

Monitors member check-ins and participation.

5. 5. Reporting & Analytics

Tracks revenue, attendance, purchases, and retention metrics.

Pros (from G2 reviews)

• • Combines POS and membership tools in one comprehensive platform.

• • Generally praised as user-friendly and straightforward to learn.

• • Good value compared to separate POS and booking systems.

Cons (from G2 reviews)

• • Some users report UI navigation could be more intuitive.

• • Limited marketing automation features.

• • A few reviewers want improved integration with external apps.

Integrations

Gym Desk works with Stripe and PayPal for payments, QuickBooks for accounting, Google Calendar for scheduling sync, Mailchimp for marketing, and Zapier for workflow automation.

Support

Customer support is available through email, phone, and live chat. Gym Desk also provides video tutorials, user manuals, and optional live onboarding sessions.

Pricing

• • Micro-Gym Plan: $75/month

• • Team & Growth Plans available via custom quote

19. Square

Square is a widely used payments and POS system that offers light member and appointment management features suited for small businesses.

Top Features

1. 1. Appointment Booking

Online scheduling for services such as classes or appointments.

2. 2. Integrated Payments & POS

Streamlined card payments with hardware support.

3. 3. Customer Directory & Notes

Tracks customer data, contact info, and visit history.

4. 4. Recurring Invoicing

Allows setup of automatic invoices and payment reminders.

5. 5. Business Reporting

Analytics on sales, cash flow, appointment volume, and staff performance.

Pros (from G2 reviews)

• • Free software with powerful booking and payment tools.

• • Simplifies payment and appointment management for small service businesses.

• • Mobile and tablet POS options fit flexible business environments.

Cons (from G2 reviews)

• • Not specialized for fitness or gym operations.

• • Transaction fees apply per payment processed.

• • Limited class and member community features compared to specialized tools.

Integrations

Square integrates with Google Calendar, QuickBooks, Mailchimp, Acuity Scheduling, and Zapier, making it easy to connect payments, CRM, and appointment workflows.

Support

Provides 24/7 support via email and chat, with phone support during business hours. The Square Support Center includes knowledge articles, tutorials, and community forums.

Pricing

• • Free software; transaction fees of 2.6% + $0.15 per transaction

20. Spark

Spark is a business management platform built specifically for martial arts schools and youth programs, helping owners streamline student tracking, marketing, billing, and communication from a single system.

Top Features

1. 1. Lead Management & Marketing Automation

Automates text/email campaigns, lead nurturing, and follow-ups.

2. 2. Class Scheduling & Attendance

Handles single and recurring classes with integrated attendance tracking.

3. 3. Belt & Rank Progression

Built-in tools to manage belt testing, eligibility, and promotion schedules.

4. 4. Membership Billing

Supports automatic payment plans, recurring billing, and declined payment handling.

5. 5. CRM & Engagement Dashboard

Tracks student behavior, communication history, and class frequency for retention.

Pros (from G2 reviews)

• • Offers an all-in-one platform tailored to martial arts schools.

• • Highly customizable communications, promotions, and belt systems.

• • Support staff are praised for being martial arts–focused and knowledgeable.

Cons (from G2 reviews)

• • Higher price point compared to other martial arts software.

• • Some users report the interface could use a visual refresh.

• • Limited transparency in pricing unless contacted directly.

Integrations

Spark integrates with Stripe and Authorize.net for payments, connects with Google and Apple Calendars for scheduling, and offers automation via Zapier. It also supports branded mobile apps and integrates with QuickBooks for accounting.

Support

Spark provides onboarding with a dedicated success coach, as well as ongoing email and phone support. There is an online Help Center, live training, and video tutorials tailored to martial arts business workflows.

Pricing

• • Standard Plan: $197/month

• • Custom pricing available for high-volume or multi-location schools

What Features to Look for When Choosing the Best Membership Software

Choosing the right membership software comes down to finding a platform that aligns with your business goals, member experience, and internal workflows.

Whether you’re running a martial arts school, gym, fitness studio, or youth sports program, the ideal solution should help you simplify operations, engage your members, and grow revenue—without overwhelming your team. As you evaluate your options, here are the core features to prioritize:

1. Automated Billing & Payment Processing

Reduces administrative work by automating recurring charges, managing failed payments, and offering flexible payment plans.

2. Class Scheduling & Attendance Tracking

Enables members to self-book, join waitlists, and check in with ease—while giving staff full visibility into capacity and participation.

3. CRM & Lead Management

Centralizes communication, follow-up, and conversion tracking so no lead slips through the cracks and active members stay engaged.

4. Mobile App & Member Self-Service Portals

Enhances the member experience by allowing bookings, payments, and account management anytime, anywhere.

5. Custom Reporting & Analytics

Provides insight into revenue trends, retention, and member behavior to help you make smarter business decisions.

6. Belt/Rank Progression & Skill Tracking

For martial arts and performance-based programs, automated tracking of skills and promotions is essential.

7. Marketing & Communication Tools

Supports campaigns, reminders, and personalized messages that help retain current members and attract new ones.

Effective software supports communication, recurring billing, and member incentives. Check out ideas for boosting engagement with member incentives in our Top Membership Incentive Ideas to Boost Retention in 2026

8. Integrations & Extensibility

Plays nicely with other tools you use—whether it’s Stripe for payments, QuickBooks for accounting, or Mailchimp for marketing.

9. Support & Onboarding Assistance

Includes live help, onboarding, and training to get your team up and running without delays or confusion.

Common Mistakes When Choosing Membership Management Software

Many organizations choose membership software based on surface-level features rather than long-term operational fit. 

Common mistakes include: 

• Prioritizing low upfront cost over scalability 

• Underestimating billing complexity and payment recovery 

• Choosing platforms designed for one-time bookings rather than memberships 

• Assuming all “membership software” supports contracts, renewals, and tiered plans equally 

Avoiding these pitfalls early can save years of operational friction.

How to Make the Final Decision 

The best membership management software isn’t the one with the longest feature list — it’s the one that fits how your organization actually operates. 

As you narrow your options, ask: 

1. Will this platform reduce manual work or create new complexity? 
2. Can it support membership changes over time? 
3. Does it improve member experience — not just administration? 
4. Will pricing and support still make sense as you grow? 
5. Is the software designed for organizations like yours? 

Once you’ve narrowed your shortlist, requesting live demos is the most reliable way to see how each system handles real workflows.

Choosing the right software is about how you structure your memberships and grow engagement. Learn how to strengthen your overall membership value in How to Build Stronger Memberships in 2026

Which Membership Management Tool Is Right for Your Business?

There’s no one-size-fits-all solution when it comes to membership software—what works for a CrossFit box might not be the best fit for a karate dojo or youth sports league. That’s why choosing the right platform starts with understanding your unique needs.

If you need an all-in-one platform built specifically for martial arts, fitness studios, or youth activity programs, Member Solutions stands out for our tailored features, strong automation, and personalized support. Member Solutions is especially ideal for businesses that want billing, scheduling, lead management, and rank tracking all in one place—without stitching together multiple tools.

Ultimately, the right membership management software should save you time, improve member engagement, and make growth easier. Start by identifying your top 2–3 operational pain points—then choose a platform that solves them out of the box.